Client: A bioscience company.
Location: Athens, Greece
Date: Thursday 15th – Friday 16th May 2025
Event management for our bioscience client who entrusted SLMC-Consulting with the full delivery of a key international conference in Athens, Greece. The goal? Bring together medical professionals from across Poland, Serbia, and Greece for two days of networking, knowledge-sharing, and cross-border collaboration. The event needed to be smooth, professional, and brand-aligned – without putting strain on the client’s internal team.
SLMC took full ownership of the event from start to finish, delivering:
To kick things off, SLMC organised an intimate welcome dinner for international guests arriving from Poland, Serbia, Greece, and the UK. This relaxed setting gave delegates the opportunity to meet and connect ahead of the formal conference day, helping build rapport and encouraging richer conversations throughout the event.
The SLMC team managed every detail of the conference setup, from preparing the room, coordinating laptop and microphone installation, and testing Teams for remote participants, to welcoming delegates, managing registration, and distributing tailored information packs. We remained on-site throughout the day to ensure everything ran smoothly.
The SLMC team managed every detail of the conference setup, from preparing the room, coordinating laptop and microphone installation, and testing Teams for remote participants, to welcoming delegates, managing registration, and distributing tailored information packs. We remained on-site throughout the day to ensure everything ran smoothly.
To close the event, SLMC also arranged a relaxed post-conference dinner for the client team and key partners – providing a chance to reflect on the day and celebrate a successful outcome.
While the event was a clear success, it wasn’t without its challenges. Flight delays, an expected hurdle with delegates arriving from multiple countries, impacted attendance at Thursday evening’s networking dinner. Fortunately, the main conference on Friday saw strong participation. That morning, the SLMC team tackled some unexpected technical complexities with the Microsoft Teams setup for remote attendees. Syncing microphones, presentations, and recording functions proved more involved than anticipated, but thanks to our team’s experience and adaptability, everything was resolved efficiently in time for the event, ensuring a seamless experience for both in-person and virtual guests.
There were also timing challenges on the day, with a delayed start caused by late arrivals, through no fault of their own. SLMC managed the situation effectively, liaising with the hotel to push back lunch service and keeping remote attendees updated on the revised schedule and break times. Thanks to careful coordination and flexibility from speakers, the agenda was kept on track and the conference concluded right on time.
The client praised the precision, professionalism, and calm presence of the SLMC team throughout the event. Delegates felt well looked after from arrival to departure, and the quality of the conference setup was noted by both in-person and remote attendees.
The Bioscience company President and CEO said: “Thank you so much to you and your team (Shannon and Phoebe) for all your hard work in making the investigator meeting such a success! You and your team went above and beyond expectations to create a seamless meeting/event that everyone enjoyed!
Thank you again for everything you all did to help [us] launch our study in Europe.”
At SLMC-Consulting, we believe local, national or international events shouldn’t feel overwhelming. With the right team behind the scenes, you can focus on impact – not logistics. From travel and tech to hospitality and delivery, we ensure your event is polished, personal, and perfectly executed.
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